Bookkeeping & General Ledger
Clean, current books maintained on your cloud accounting platform — so you always know exactly where your business stands, without the admin.
Bookkeeping for professional services
Bookkeeping for Professional Services Firms in Canada
Dependable bookkeeping for professional service firms — billings, disbursements, staff or contractor costs, and clean reporting your partners and accountant can rely on.
Discuss Your Books Take the Health Check
Professional service firms — whether a small practice or a growing partnership — need bookkeeping that keeps pace with billed work and produces numbers the owners can actually trust. The details matter: disbursements billed back to clients, costs of associates and staff, and reporting that more than one partner relies on.
Avora provides that dependable back-office: billings and receivables kept current, client disbursements recorded distinctly from firm costs, staff and contractor costs handled correctly, and reconciled monthly reporting your partners and accountant can rely on. GST/HST stays organised through the year, and year-end is a clean hand-off rather than a reconstruction.
It’s bookkeeping with the discipline a professional firm expects, delivered by a boutique practice that stays close to your file.
What to keep an eye on
Bookkeeping considerations for professional services
Billings and receivables
Professional firms live on billed work. Keeping invoicing, receivables and any retainer or trust-adjacent handling clearly recorded is central to knowing where the firm stands.
Disbursements and pass-through costs
Costs incurred on behalf of clients and later billed back need to be recorded so they're not mistaken for the firm's own expenses — otherwise margins look wrong.
Staff and contractor costs
Whether you have employees, associates or contractors, those costs need to be recorded correctly and, where payroll applies, supported for remittances.
Reporting for partners
Firms with more than one owner need reporting everyone can trust — profit, position and cash — reconciled and presented clearly.
GST/HST and year-end
Sales tax kept reconciled through the year, and a clean package handed to your accountant at year-end, so compliance is calm rather than a scramble.
Sound familiar?
Common problems we help with
- Disbursements muddled in with firm expenses
- Reporting the partners don't fully trust
- Receivables drifting without follow-up
- Year-end reconstruction under deadline pressure
How we help
Services that fit
Bank & Credit Card Reconciliations
Every account reconciled and tied out to the statement — so your balances are trustworthy and your reporting holds up to scrutiny.
Year-End & Financial Reporting
Books closed cleanly and packaged for year-end — plus the management reporting you need to actually run the business, not just file it.
Payroll & Remittances
Dependable payroll support with remittance-ready records — so your team is paid correctly and your CRA, WorkSafeBC and EHT obligations stay on track.
Common questions
Good to know
We have a few partners. Can you produce reporting we all trust?
Yes — reconciled monthly reporting (profit, balance sheet, cash) is core to what we do, so everyone is working from the same reliable numbers. See are your financial statements useful?.
Do you handle client disbursements correctly?
We record costs incurred on behalf of clients so they're distinct from the firm's own expenses. Specific handling (including any trust considerations) is set up to fit how your firm works and coordinated with your accountant.
Do you work alongside our accountant?
Always. We keep the books clean year-round; your accountant handles tax and year-end. We don't provide tax, audit or legal advice.
Other business types
Contractors & Trades · Consultants · Marketing & Creative Agencies · E-commerce · All business bookkeeping
Bookkeeping for your professional services business
Tell us where your books stand and we'll suggest a sensible next step — no pressure, no obligation.